Office Moving: Tips for Relocating Your Small Office

Office Moving: Tips for Relocating Your Small Office

Have you outgrown your office space? Maybe you found one down the road that will save your company money. Either way, relocating your office is a big decision and a challenging thing to do. Use these tips for relocating your small office to start making your move.

Moving your business requires a great deal of coordination. Ensure you talk to the right people when you follow this guide.

Appoint a Moving Manager

Elect someone to manage the move as soon as you know you may want to move offices. If your office is small because your business is small, you may oversee managing the activity. Essential to any move is a budget that details how much you’ll spend on which services.

Review Your Lease

At least six months prior to moving, review your lease. The details in your current lease will help you prepare to leave. It will tell you how much cleaning to do and how to get your deposit back. Further, the lease may detail when and how to move out of the building.

Hire a Reputable Moving Company

Once you know you’re relocating your small office, begin looking for a reputable local moving company. The advantage of hiring small office movers in NYC is that they know the traffic and public regulations. Further, local companies often charge less because they work within your specific neighborhoods.

Look at reviews to determine which companies you can trust. Next, call the ones with the best reviews to compare quotes and see who will give you the best deal.

Schedule Movers as Soon as Possible

Don’t wait to book your move, especially if you get a good moving rate; book as soon as you plan to relocate your office. Hesitating to schedule may result in a delay. Moving companies book up fast, which means you may not get the day and time you desire if you don’t schedule well in advance.

Pro Tip: Ask about cancellation policies in case plans change. A good moving company is willing to answer any of your questions.

Tell Employees About the Move

Be transparent with your employees about your plans for relocation. Even if you don’t move, let them know if you’re looking at other spaces. Springing a relocation on your staff last-minute may cause more harm than proposing a possible move and then staying put.

Once you decide to move, keep staff updated on the new building’s address, regulations, and layout. People will be curious about the new building and the reason for the move. Be honest about your motivations and what it means for the company to prevent rumors from spreading.

Coordinate With I.T.

One of the most challenging parts of moving an office of any size is transporting your infrastructure. Coordinate with your I.T. department or contractor to help you move your data, servers, computers, phones, and internet plan to your new location. Help your department decide what to keep and what you can sell or donate.

List Your Inventory

If packing your office seems overwhelming, begin by making a list of all your inventory. Once you know what is in your office, you can decide what to bring to the new location and what to sell or donate. Use your inventory list to help you keep track of important items and determine where they should go in your new office.

Ask Staff To Help Pack

Your employees can move their own items to the new location. Ask staff to pack up their desks before the move. In addition to their personal items, staff can move their computers and other small items such as:

  • Scanners
  • Phones
  • Lamps
  • Notebooks
  • Keyboards
  • Monitor stands
  • Desk accessories

Label Boxes

Like packing your house, you should label any boxes. Help your movers when you use a simple labeling system. Mark which rooms or areas you want each box to end up in, so you don’t have to move them yourself. Further, labeling your boxes will tell movers which items to take and which to leave behind.

Update Your Business Address

A common mistake many people make when they move is negating to change their address. The same is true for businesses. Your clients and customers won’t know that you’ve changed locations if you don’t communicate. Further, your bank and other institutions you do business with need an updated address to send important documents.

Pro Tip: Utilize the post office to change your address. Sign up to have your mail forwarded for up to a year.

Know Your New Building’s Layout

Before moving into your new location, obtain a blueprint of your new office space. Knowing the layout will help you plan your office design. Strategically plan out your small office to ensure there is enough space for all your staff members.

Update Policies To Reflect the New Building

Each building is different and may have new rules. Talk to the building manager and obtain a list of rules and regulations. You may need to integrate some of them into your policy. For instance, if the building doesn’t allow smoking within 25 feet, you should inform your staff of this rule. Further, include safety information, such as how to exit the building in case of a fire.

Celebrate Your New Office

Moving to a new location is a huge accomplishment. Whether you moved to upgrade your small office or because you wanted to save money, you should celebrate your new space. Throw a small party for your staff to thank them for their patience—and their help—during the transition. Bring in food, drinks, and entertainment to warm up your space and welcome staff. Decorate and give tours of the new office.

Stick to these tips for relocating your small office for a seamless transition to your new space. Make a list of what you need to bring to the new office and ask current staff to help you move. Further, prepare for your new space by knowing the layout and setting everything up before staff return to work. Don’t hesitate to book your movers once you know it’s time to relocate. You can ensure you work with the best when you contact Simply Moving.

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Customer Testimonials

We couldn’t be happier with our recent move with Simply Moving.

Their prices were affordable, in fact, a lot cheaper than the quotes we got from the other movers we had called in the NYC area.

On the day of the move, the crew arrived early, and were fast, diligent, organized, and professional. All our furniture …

Muniba M.

I had a truly 5 star experience – they were on time, gave me a call an hour before arriving, packed everything neatly and efficiently and placed all items in my new place perfectly. Did the job as promised!

“Simply Moving- It was our pleasure to move you, the crew said you were well prepared and did a good job with the destination layout and instructions”

Abhishek S.

Great group of MOVERS.

The movers arrived 15 minutes ahead of schedule, when it was cold and rainy. I wasn’t able to pack everything since my mother had passed away a few days before my move. They made me feel safe and helped pack things gently and quickly. They were patient and very positive and compassionate. They were too notch. Highly recommend their services.

Christine V.

Dear Stefan, I want to tell the public how wonderful your company has treated me. Has stored my possessions and has delivered everything with the utmost of care. Thank you will all my heart for the service you gave me and the protection you provided for all my things these years. If I had to rate your company I would give you a ten…!

P.S. when I got the delivery we thought there was an antique shelf missing but I found that behind some boxes after the truck left…So I have it all and am filled with joy…

Kevin S.

You have found Simply Moving so up can STOP searching for movers right now!!!! These guys are really great. Very fast, efficient and professional.

You have found Simply Moving so up can STOP searching for movers right now!!!! These guys are really great. Very fast, efficient and professional. Absolutely no stress involved with the move thanks to Stephan, Scott and Igor taking full control of every aspect of the job. They provided a certificate … CONTINUE READING

Pat T, Client

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